Privacy Policy

In Cahootz Ltd (‘we’) are committed to protecting and respecting your personal information and being transparent about what information we hold about you. Using personal information allows us to develop a better understanding of our supporters and, in turn, provide you with information about the work that we do.

We are a registered Company [SC 386016] and a Scottish charity [SC 042575], 1 Cadogan Square, 51 Cadogan Street, Glasgow G2 7HF.

We work in accordance with the General Data Protection Regulation 2018, the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations 2013.

We regularly review our practices to ensure that your privacy is appropriately protected. We may update or modify this Privacy Statement from time to time so we recommend you should view it regularly. This Privacy Statement is included in our GDPR Policy and reviewed each year at our AGM.

How We Collect Your Personal Information

We collect your personal information when you interact with us:

When you sign up to receive emails from us (distributed direct or via Mailchimp).
When you sign up to participate in one of our projects.
When you make a donation.
When you visit our website (we use cookies to improve the experience of using our website. This means we will remember your previous visits and track the pages on our website that you visit.)
When you tell us information about yourself at meetings, in conversations, etc
When you visit our social media channels including Facebook, Twitter, Instagram and Vimeo. We receive the personal information that you share with us according to your privacy settings. To find out more about how these companies process your personal information, we recommend that you read their privacy policies.
We may get personal information about you from third parties when you have given them consent to share your data with us. For example, at venue box offices when you have purchased tickets for our performances.
When you join our e-newsletter mailing list

The Types of Information We Collect

We collect information that is necessary to carry out our business and keep you informed about our activities.

e-News
- When you sign up to receive our e-newsletter mailing through our website, we collect the following information:
  - First name
  - Last name
  - Email address
  - Contact phone number(s)
- We will always provide you with an opportunity to unsubscribe from any emails that we send to you, and will retain your information until you unsubscribe.
Participation
- When you join us to participate in a project or workshop:
  - Full name
  - Postal address
  - Email address
  - Contact phone number(s)
  - We may also collect additional personal information as required by the participatory group such as:
    - Date of Birth
    - Name and participation consent of parent or guardian
    - Emergency contact/next of kin contact details
    - Medical information
  - We may take photographs or record film for archive, marketing and publicity or reporting purposes. We will always seek your permission.
Audience Participation or Public Supporter
- We may also collect personal information
  - Direct debit information
  - Credit/debit card details
  - Gift aid status
  - Contact preferences
  - Current interests, activities and background information
  - Information you give us when completing a donation form
  - Information shared with us by a partner organisation e.g. ticket booking
  - Credit / debit card details will only be used for processing your sales transaction or gift and we will not keep your card details once the transaction is complete.
  - We may take photographs or record film for archive, marketing and publicity or reporting purposes. We will always seek your permission. Signs will be present at performances.
Website
- When you visit our site, we obtain the following information from your session:
  - IP address (Please see our Cookies Policy).

Cookies Policy

When you use our website, the web server automatically collects standard information such as your IP address, browser type, operating system and access times. Like many websites, we use cookies. These are small electronic files which are downloaded to your device when you visit a website. The information received is used to monitor the volume, type and pattern of traffic using the site which helps us ensure that our website provides the best possible service to users. Cookies may also be used for re-marketing purposes. You can disable cookies in your web browser so your computer will not receive them – for information about cookies and how to manage them, visit Google Analytics Opt-out Browser Add-on.

Please be aware that without cookies you will be unable to view some parts of our site, or it may not function properly.

@InCahootzScot

Your Rights

We are committed to handling your information responsibly and securely. If you have any concerns with how we have handled and used your personal information, you should contact our Data Protection Officer in the first instance to resolve any complaint. Our Data Protection Officer is:

Shannon Davidson
In Cahootz Ltd
1 Cadogan Square, 51 Cadogan Street, Glasgow G2 7HF
T: 0141 248 6988
E: Shannon@incahootz.co.uk

If you are still dissatisfied, you can submit a complaint to the Information Commissioners Office (ICO) either by telephone or by completing an online form. The ICO’s contact details are as follows: